Refund Policies for Fragrance Lake, Orcas Island
and Deception Pass Races
Please understand that it is a risk to pre-register for a race. Personal injuries, family emergencies, and unpredictable changes do happen and we do not offer refunds or transfer your entry to another runner. If you do not want to take on the risk of pre-registering, day-of registration is available for a small increase in price.
On the occasion you need to withdraw from a race you've paid for, you must give notice at least 4 weeks in advance to receive a 50% transfer of your entry fee paid (minus ultrasigup fees which are not transferable) applied to another Destination Trail event.
Transfers are not possible until the race registration is open for the event you want to transfer to. Transfers are good to use for one calendar year and can only be used once per entry fee paid.
Race Policies and Frequently Asked Questions
Bigfoot 100k, 40mile, 20 mile Race Policies: Please see individual pages on the Bigfoot website
200 Mile Race Refund Policies:
Please see the Runner's Manual for each race for details on race policies. Race refund polices are on page 4 of the Runner's Manual:
Payment plans: We offer payment plans for all of our 200 mile events. Please email Racedirector@destinationtrailrun.com to learn more about payment plans. You can also find details in our Runner's Manual. Down payments and payment plan fees for payment plans are non-refundable and cannot be used toward future races.
When to Expect A Refund / International Refunds: Refunds may take up to 2 weeks, and longer if requested while Destination Trail Staff is on site organizing a race. International refunds can be up to 4 weeks. 5% fee for Paypal refunds internationally. Mailing checks is a flat $25 fee that we will deduct from the refund. Refunds do not include the Ultrasignup fee.
Cancellation policy for all of our events: We prioritize the safety of our runners, staff and volunteers. At Destination Trail, we are all in favor of adventure, but sometimes Mother Nature has other plans. We can accommodate many weather events with alternative routes and planning, but occasionally we are challenged to re-think our plans for a major race. With large numbers of runners out on the trail, we must make a choice that considers all experience levels from beginners to advanced athletes.
We reserve the right to cancel a race due to extreme snow pack, extreme weather or existing conditions during the event, extreme fire danger, other extreme conditions, or any unforeseen circumstances that make directing a race impossible. In the case of cancellation, entries will not be refunded. We do our best to allow transfers to a rescheduled date but cannot guarantee this option.
In the event that we must cancel a race, we will notify runners as soon as the decision is made. We respect the time and planning that goes into a race of any distance and strive to give as much notification as possible. For 200 mile races, please see Runner's Manuals for details. For our shorter events we will email all runners with options following an unexpected race cancellation.
Discrimination: We absolutely do not discriminate based on gender, race, age, religion, disability. We do not condone any practices or behavior towards others that compromises this policy.
Cut Off Times: Please be respectful of our cut off times, they are in place for the safety of our runners and crew. In the event that you are not able to make a cut off, please wait at the aid station and understand the volunteers will give you a ride back to the finish after they have completed their duties at the station. This might take some time, and we appreciate your patience.